Program Coordinator

Job Description

Overall Program Management & Coordination

·       Responsible for oversight and management of all sector officers and national staff in all sectors.

·       Report on sub office Management issues to the Plan Emergency Response team and the local authorities through weekly assessments

·       Effectively coordinate with key partners namely , UN Agencies and other NGOs

·       Establish effective mechanisms for the participation of IDP and host residents – in particular children – in decision making on sub office life

·       Ensure the delivery of all woreda activities in accordance with Sphere and HAP standards

·       Establish complaint mechanisms that enable camp residents to raise concerns on relief and camp activities

·       He/she works in close collaboration with the Programs Coordinator and Office on Child Protection, Education and youth program, the quality of activities, and reporting obligations.

·       He/she  have more of operation and liaising/representation function at camp level and have a monitoring role to ensure all officers are leading the implementation of the activities as per their DIP & weekly Plan..

·       He/ She contributes to data collection on safety issues in his/her field of operations and disseminates them to the PAM or identified Security Focal Point regularly or on an ad-hoc basis if urgent.

·       Strengthen communication and coordination with other humanitarian service providers  and establish a referral  mechanism with them

·       Supervise all contracts and services related to construction and other related services, in collaboration with construction supervisor and Program Area Manager

·       Supervise all distributions of NFIs to targeted population, taking maximum care to ensure accountability.

·       Coordinate and integrate with all activities by all humanitarian partners to avoid duplication and monitoring that protection considerations are mainstreamed in all sectors.

·       The Program Coordinator is responsible for the management of program activities and operations in the sub office, and logistics related to the management of the camp and actively promotes the participation of target population and Children in the camp.

Monitoring Systems

• Design reporting systems for weekly and monthly reports to ensure accountability to IDP and  Host residents and other stakeholders
• Ensure high quality project reports are submitted timely in order to track progress, measure impact, enhance accountability and inform future programming according to gov. and requirements.
• Ensure full compliance with reporting systems and review of all information gathered
• Ensure adequate monitoring mechanisms are in place  in collaborated  with M & E to review impact of the each sector  progress against implementation plans
• Ensure adequate reporting and effective information sharing amongst all partners including Program Officer, Program Coordinators, Program Managers and PAM, disaggregating data by age & gender

Representation

·       Ensure PIE’s strong representation in the cluster meetings and platform   

·       Organize and facilitate the donor mission, monitoring agencies and line-minded organization learning and experience sharing visit.

·       Liaise with local authorities and other community structures regularly and ensure the representation.

Human Resources

• Orient, train, and coach project staff as necessary;
• Manage the performance of the sub office in all aspects of the work with special emphasis on child protection, Education and Health & Nutrition.
• Co-ordinate staff activities and ensure staff share resources where possible.
• Encourage skills transfer from international staff to national staff.
• Ensure staff safety measures are adhered to all the time by staff in collaboration with the security focal point.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

·       Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.

·       Ensures that all staff in the unit/function/department are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;

·       Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.

·       Ensures that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

Leadership and BUSINESS management COMPETENCIES

LEADERSHIP COMPETENCIES

·       Set and communicate ambitious but realistic work goals and priorities, explaining how these contribute to Plan International’s purpose.

·       Set high standards for self and others’ behavior, inside and outside work. Championing our values and commitment to rights, gender equality and safeguarding. Supporting the health, well-being and both physical and psychological safety of our staff, including their safety to speak out.

·       Hold self and others to account for what we have agreed, dealing with poor performance quickly, firmly and constructively.

·       Create a positive team spirit, helping people work well together, to reflect and continuously improve the efficiency and quality of what we do.

·       Collaborate with team members, colleagues and partners in finding creative solutions to problems by sharing information, experience and ideas and actively seeking their input.

·       Motivate and developing others by taking an interest, giving constructive feedback and praise, ensuring they are properly trained and helping them develop their potential.

·       Accept change and support others in adjusting to it, helping them understand.

BUSINESS MANAGEMENT COMPETENCIES

·       Understanding relevant sectoral context including how the sector operates in terms of funding and governance and awareness of Plan’s purpose, values, and global strategy

·       Managing legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security

·       Managing activities and resources including skills in strategic thinking, planning and organising, financial planning and monitoring, negotiation and programme and project management

·       Managing people and information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing, and digital working, including personal digital skills.

Plan International’s Values in Practice

We are open and accountable

We create a climate of trust inside and outside the organisation by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.

We strive for lasting impact

We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.

We work well together

We succeed by working effectively with others, inside and outside the organisation, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.

We are inclusive and empowering

We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.

Job Requirements

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

Qualifications/ experienced essential

·       BA degree in Sociology, Management, humanitarian Studies, DRM,  Community Development, Agriculture, Social Science

·       At least 5 years of in coordination and management

Experience desirable:

·       Knowledge of international standards notably SPHERE and NGO Code of Conduct

·       Good understanding of emerging international humanitarian issues and aid effectiveness

·       Good understanding of the external operating environment including government policies, strategies, guidelines and operating procedures in managing programmes composed of Protection, Education, Health & Nutrition, WASH but also other under 5 nutrition program in the country

Languages Required

·       Fluency in English language is essential

·       Knowledge of local languages is a desirable

How to Apply

The closing date for the application in September 29,2022. Qualified candidates should submit the application form found with this link http://ethiojobs.net/docs/Plan_Int_Application_Form.docx  through www.Ethiojobs.net

This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.  

More information about Plan International can be found on http://plan-international.org  

References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.

As an international child centered community development organization, Plan International is fully committed to promoting the realization of children’s rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we as an organization, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.

Female applicants are highly encouraged to apply.  

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